Work to Impact Our Community

Sooner or later someone will ask where you work. Wouldn’t you like to be part of an organization that is recognized as one of the world’s pre-eminent nonprofits?

United Way employees are central to creating enduring change in our community. We enjoy a professional work environment with supportive co-workers, a strong benefits package, and the satisfaction of knowing that our work improves lives. United Way encourages work/life balance and volunteerism.

Employment Opportunties

Job Title: Bookkeeper
Department: Finance
Reports to: Finance Supervisor
FLSA Status: Non-Exempt/Part-Time/Union Position: Grade 11

POSITION SUMMARY

Responsible for the processing of accounts payable and accounts receivable. Duties include coding and data entry into accounting software, record keeping, reconciling vendor accounts and interfacing with other department personnel.

Accounts Payable

  • Perform all activities related to accounts payable function including reviewing, coding, approvals, and processing payments.
  • Enter data into accounting system manually and electronically by creating import files and importing the data.
  • Process cash disbursements including accounts payable, ACH drafts, bank auto pays and donor designations.Obtain, update and maintain vendor information and documentation.
  • Process and disburse SDG&E, Neighbor-to-Neighbor vouchers payments.
  • Process forms 1099 Misc. accurately and timely.
  • Follow up on outstanding checks.

Accounts Receivable

  • Perform all activities related to accounts receivable including invoicing, deposits, courtesy calls (collection calls), and revenue recognition.

Other Basic Duties

  • Enter monthly bank transfers into accounting system.
  • Prepare monthly aging reports of accounts payable and accounts receivable for review with Supervisor.
  • Enter journal entries into accounting system.
  • Assist with support documentation for annual audit

QUALIFICATIONS

Education: AA degree in accounting or related field; a combination of directly related college course work and experience may be substituted.

Experience: Three to five years’ Bookkeeper experience

REQUIRED SKILLS & ABILITIES

  • Knowledge of Microsoft Office Suite products.
  • Ability to work in a fast-paced environment with deadlines.
  • Familiarity with MIP software preferred
  • Confidentially
  • Strong verbal and written communication skills
  • High degree of accuracy and attention to detail
  • Knowledge and understanding of GAAP

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Must be able to remain in a stationary position 75% of the time
  • The person in this position frequently communicates with Leadership, staff members and public. Must be able to exchange accurate information in these situations.
  • Extensive use of the computer.
  • Constantly operates a computer and other office productivity machinery, such as calculator, copy machine(printing and scanning).
  • Weights of up to 25 pounds occasionally lifted, with proper lifting technique

The statements herein are intended to describe the general nature and level of work being performed by the employee assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of incumbents.

WORK SCHEDULE:

25 hours per week, Monday through Friday.

United Way of San Diego County is an equal opportunity employer. 4699 Murphy Canyon Road, San Diego, CA 92123 P: 858.492.2000 • F: 858.492.2062 • uwsd.org

Job Title: Operations Assistant
Department: Administrative Services
Reports to: Director, Administrative Services
FLSA Status: Non-Exempt/Part-Time/Union Position: Grade 10

POSITION SUMMARY

Under general supervision performs standard duties in support of the Administrative Services Department.

KEY RESPONSIBILITIES

Purchasing

  • Prepare purchase orders, place orders with vendors, receive purchases and distribute to departments.
  • Match invoices with purchase orders, resolve discrepancies with accounts payable and departments.
  • Assist in preparing and reviewing requests for quotation, coordinating details with vendors, including revisions to price, discontinued items, back orders, order cancellations, etc.
  • Obtain appropriate department head approval on all purchasing, prior to ordering.
  • Maintain purchasing filing system, including monthly filing of purchase orders, invoices, packing slips, etc.
  • Maintain fixed asset equipment log.
  • Maintain records for vendor diversity program.
  • Conduct periodic research on pricing of regularly purchased items.
  • Coordinate and maintain office supplies inventory.
  • Coordinate and maintain janitorial supplies inventory.
  • Prepare monthly Admin Department Credit Card statement.

Administrative Services

  • Field and Route incoming communications.
  • Process daily incoming and out-going mail and prepare monthly postage report.
  • Receive deliveries for staff and tenants.
  • Coordinate direct mail programs with mail house.
  • Track and monitor utility bills and usage.
  • Maintain meeting room calendar. Approve meeting room requests, both internal requests and tenant requests.
  • Staff reception, receive and direct lobby guests as needed.
  • Provide user assistance with AV equipment when needed.
  • Provide support for UWSD sponsored events and meetings.
  • Conduct monthly tasks, such as fire extinguisher and AED inspections and others as needed.
  • Assist in coordinating with vendors for routine scheduled maintenance, minor equipment repairs and other facilities related activities as assigned.
  • Assists with the preparation and review of correspondence and reports.
  • Assist with Admin Services Department projects.

On Boarding

  • Participate in New Hire On Boarding
    • Setup desk
    • Assist with is suing fobs.
    • Coordinate printer,S ign-In app and alarm access.
    • Conduct ergonomic assessments.
    • Conduct new hire orientation, including, building tours and introduction to department and building policies and procedures.
    • Assist with other On-boarding tasks as needed.

QUALIFICATIONS

Education: Associates Degree or Equivalent Experience

Experience:
Two years purchasing experience
Two years’ experience working in a general office & customer service environment.

REQUIRED SKILLS & ABILITIES

  • Demonstrated excellent communication skills and customer service skills.
  • Demonstrated high level of proficiency with Microsoft Office package (Word/Excel).
  • Demonstrated accuracy with numbers.
  • Demonstrated ability to track multiple projects, manage time and meet deadlines.
  • Demonstrated ability to organize electronic and physical files, records, inventory, and equipment. • Detail oriented and strives for quality results.
  • Ability to bend and lift up to 25 lbs.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • The person in this position needs to be able to move about inside the office to access file cabinets, office machinery, etc.
  • The person in this position frequently communicates with Leadership, Staff and the Public. Must be able to exchange accurate information in these situations
  • Constantly operates computer and other office machinery.
  • Weights of up to 25 pounds occasionally lifted (carrying devices provided)

The statements herein are intended to describe the general nature and level of work being performed by the employee assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of incumbents.

WORK SCHEDULE:

25 hours per week, Monday through Friday.

United Way of San Diego County is an equal opportunity employer. 4699 Murphy Canyon Road, San Diego, CA 92123 P: 858.492.2000 • F: 858.492.2062 • uwsd.org

Job Title: Impact Manager
Department: Community Impact
Reports to: Sr. Impact Manager
FLSA Status: Non-Exempt/Full Time

POSITION SUMMARY

The Impact Manager will be responsible for implementing collaborative efforts in education/learning, college and career preparedness, and family stability/economic mobility. Using the principles of collective impact (as defined here: https://uwsd.org/Collective-Impact), the Impact Manager will set the agenda and facilitate partner meetings, ensure alignment on shared goals, implement project activities, manage effective communication, develop and maintain strong relationships with organizational partners and community members, leverage resources, utilize data for continuous improvement, and provide supervision for interns and volunteers.

United Way of San Diego County (UWSD) is an organization that is fast-paced and has dedicated staff. UWSD leverages the use of data and our partners’ expertise to better understand root causes and put impactful solutions into action. Our work, in partnership with others, uses shared goals, innovation, and proven practices to resolve inequities and transform the lives of children, young adults, and families in the San Diego region.

This position is a fit for you, if you:

  • Have experience facilitating meetings and group decision making processes both virtually and in-person;
  • Are passionate about equity and family self-sufficiency;
  • Are excited to work with a diverse set of community stakeholders;
  • Enjoy developing trusting and productive relationships with partners (schools and community-based);
  • Possess exceptional communication skills, both verbal and written;
  • Are comfortable with collecting and using data for continuous improvement;
  • Have experience/interest in program development and implementation;
  • Have credentials and/or experience in the areas of education, human development, behavioral health, public health, social work, community development and/or family stability;
  • Have experience and/or knowledge of case management and social service delivery systems;
  • Like to work in a fast-paced, productive, and collaborative environment and are an innovative problemsolver;
  • Want to learn, grow and evolve your professional skills while making a difference in the lives of students and families in San Diego; and
  • Are interested in turning pilots and projects into catalysts for systemic change.

ESSENTIAL FUNCTIONS OF POSITION

  • Facilitate the development of goals, action plans, deliverables and metrics related to program; prepare and submit monthly and quarterly reports;
  • Cultivate and maintain strong partnership to achieve programmatic outcomes;
  • Facilitate meetings and training opportunities both virtually and in-person, as appropriate;
  • Make connections with local service providers; build programmatic capacity to serve identified families;
  • Manage relationships between school/ after-school enrichment staff, non-profit partners, universities, County Health and Human Services Agency, County Office of Education, K-12 Districts, child care providers and others;
  • Provide consistent support to staff and partners;
  • Ensure consistent and effective communication between all involved partners;
  • Use principles of continuous improvement to improve and refine strategies including school district and programmatic data; must be able to use qualitative and quantitative data to inform programmatic adjustments;
  • Utilize local and national networks and best practice tools to directly support Collaborative Action Networks;
  • Attend community meetings throughout the County to represent United Way and learn about other efforts in the community; institutionalize methods of sharing community activity with others in the organization;
  • Serve as a liaison between UWSD volunteer engagement team and partners to plan and coordinate meaningful volunteer activities;
  • Partner with other UWSD departments as appropriate; and
  • Other duties as assigned

Key Competence

  • Project Development and Implementation
  • Results-Driven
  • Relationship Oriented
  • Collaborator
  • Deep Community Expertise
  • Adaptability and Change Management
  • Cross-Functional Capability and Collaboration

Qualifications and Requirements

  • Post-secondary credential in education, human development, behavioral health, public health, social work, community development, or related field – or equivalent experience;
  • Minimum 3 years in comparable position;
  • Demonstrated ability to manage complex projects, facilitate group process and decision-making;
  • Demonstrated strong communication and interpersonal skills, including public speaking and report writing;
  • Demonstrated ability to manage processes and projects on time and to achieve outcomes;
  • Demonstrated ability to create and execute presentations;
  • Demonstrated ability to research topics, assimilate data and report on findings, verbally and in written form.
  • Demonstrated critical thinking skills;
  • Experience/familiarity with the principles of collective impact and/or collaborative work;
  • Strong knowledge of education, health, family stability, social service and other youth-serving systems of care;
  • Demonstrated ability to exercise tact and good judgment;
  • Demonstrated ability to work independently, manage time effectively and follow-through;
  • Demonstrated ability to support, manage and coach others to achieve identified goals;
  • Demonstrated proficiency with Microsoft Office package (Outlook/Word/Excel/PowerPoint);
  • Valid California Driver’s License and acceptable driving record. Must provide and verify own automobile insurance; and
  • Candidate must be able to utilize own transportation for fieldwork (with expense reimbursement).
  • Dual-language proficiency in English and Spanish preferred.

PHYSICAL DEMANDS

Physical demands described here are representative of those that must be met to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job.

  • Moving about inside the office to access file cabinets, office machinery, etc.
  • Hands are regularly used to write, type, key and handle or feel small controls
  • Frequent communication with leadership, staff and the public
  • Weights of up to 30 pounds occasionally lifted (carrying devices provided)

The statements herein are intended to describe the general nature and level of work being performed by the employee assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of incumbents.

WORK SCHEDULE:

UWSD currently supports a hybrid work environment with a combination of remote and in-person work. The amount of time spent working in-person is currently limited, but is subject to change, and strictly adheres to COVID-19 guidelines put forth by the state, county, and the Division of Occupational Safety and Health (Cal/OSHA). The typical schedule is 8:00 a.m. to 4:30 p.m., Monday through Friday. However, flexibility is required due to the nature of this work. Schedule may include evenings, weekends and holidays.

United Way of San Diego County is an equal opportunity employer. 4699 Murphy Canyon Road, San Diego, CA 92123 P: 858.492.2000 • F: 858.492.2062 • uwsd.org

We don’t have any open positions at this time. Check this page often and connect with us on social media to learn about our latest job opportunities.

Employee Benefits

  • 23 Days PTO
  • 12 Paid Holidays
  • Comprehensive health, dental, vision and chiropractic benefits
  • 401K Retirement savings plan with company matching
  • Employee Assistance Program
  • 4 paid hours to volunteer per month

Hiring Process

Our Hiring Policy

United Way employment practices are implemented without regard to race, color, national origin, gender, religious beliefs, age, disability, sexual orientation, citizenship status, military status or any other basis protected by federal, state or local fair employment practice laws.

How to Apply for a Position

Please upload your resume and cover letter here to apply. No phone calls, please.

When You Will Hear From Us

We are not always able to respond to inquiries regarding the status of an application. If you do not hear from us within three weeks, you should assume that we cannot offer you further employment at this time. However, we do keep your application on file for one year.

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